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Is your practice ready for a Medicare Audit | Part One

Physical Therapy Documentation_Audit-ChecklistIt is each Medicare provider’s responsibility to read and fully understand the rules and regulations that have been established for their specialty in Local Coverage Determination (LCD’s) and other official communications.  In the event of an audit or other review of your claims, it is prudent for a practice owner to expect that Medicare’s auditors will follow these policies to the letter; in every case.  The old adage “If you did not write it, you did not do it” clearly applies. Read more

Health Care Fraud: The Government's Medical Speed Trap?

Physical therapy billing | health care fraud

In a press release from the the Department of Health & Human Services regarding changes in healthcare last July the Obama administration announced a ground-breaking public-private partnership to prevent health care fraud:

“Health and Human Services (HHS) Secretary Kathleen Sebelius and Attorney General Eric Holder today announced the launch of a ground-breaking partnership among the federal government, State officials, several leading private health insurance organizations, and other health care anti-fraud groups to prevent health care fraud. This voluntary, collaborative arrangement uniting public and private organizations is the next step in the Obama administration’s efforts to combat health care fraud and safeguard health care dollars to better protect taxpayers and consumers….” (Click here to read the article).

In the last three years over $10.7 Billion have been recovered by current efforts. This staggering amount of money leads me to two questions.
  • What is the cost of fraud prevention and detection?
  • Are the rules too complex to be 100% compliant?
The cost of healthcare fraud is easy enough to find:  an estimated $60 Billion is lost every year by CMS to fraudulent charges. On average only $3.6 Billion is recovered each year.  After an extensive search I have concluded that, while the cost of not fighting fraud is prevalent everywhere, the cost of recovering the fraud is not. the new task force has an estimated starting budget of $311 Million. This estimate was unclear if it included the individual government agencies budget for this task.  What good is recovering $3.6 Billion if it costs you $3.7 billion to recover it.
The bigger question is YOUR ability to be compliant.  While talking with another healthcare blogger, I came to the conclusion that the current state of healthcare reimbursement compliance is very similar to a speed trap.  Much like a road where the speed limits constantly fluctuate, the rules for reimbursement change regularly.  What does the local police officer do on the road? He waits at a point that he knows is difficult to comply with and writes his tickets. I don’t feel that the policing bodies of this new partnership will behave any different.  They are going to work smart, not hard, to capture fraudulent charges.
As your physical therapy software and practice management solution bestPT works together with you to maintain a high level of compliance by tracking your un-billed visits, unsigned notes and the claims workbench to name just a few.  We have established over 300 data-scrubbing and validation points that your claims go through once you submit a claim to help you maintain a high level of compliance during your physical therapy billing process.
What do you think will be the “ticketing points” for this new task force? Durable Medical Equipment(DME), Emergency care, or something else?

G-Codes: Another curve ball from Medicare

Physical Therapy Billing | medicare-g-codesBy Rebecca Harwood – SWAT 

Medicare is now requiring that G-Codes and C-modifiers are included on your physic claims and in your documentation. Not only do you as the provider need to change the way you bill but also the way you document. This change is very complex and can not be done from your memory alone. If these requirements are not met, you will not get paid by Medicare and these claims will be denied. We are here to help and have upgraded bestPT in several ways to handle these new requirements.

The G-Codes are used on your Initial Evaluations, Progress notes/Re-evals and Discharge visits to track the patient’s progress in reaching their goals. These codes are used to demonstrate medical necessity and ensure that the patient is getting better. In addition to billing out these G-Codes, you also have to add C-modifiers depending on the severity of their condition. You also need to document these codes in your documentation and ensure that it is supported with functional testing (e.g., Dash, Tinetti, etc). Any claims submitted after July 1, 2013 that do not have G-Codes on the required visits will be denied. If these findings are not documented, you are at risk for an audit.

The G-Codes and C-modifiers have been added to all procedures for clinicians with the PT, OT, and/or SLP specialty code. These can be found in your Procedures list in the Billing and EHR screen. We have put in several validations that will flag any claim missing the G-Codes and C-modifiers. These claims will be sent back to your provider workbench for review. We have also created a new xDoc template that allows you to document the Initial Evaluation, Progress Note, and Discharge Summary all in one xDoc template so you will be able to track the overall progress of the patient. This template also has the Functional Assessment Tools (e.g., Dash, Tinetti, etc) complete with automatic calculations to support your G-Code and C-Modifier reporting. To add this xDoc template to your account, please open a ticket to your SPOC.
We have held two webinars on these updates this month and will be publishing a downloadable version in the next couple weeks. If you have any questions or concerns regarding these new requirements, please do not hesitate to open a Vericle ticket to your SPOC. We also run Live Help Sessions, 1-3 times a day. Check your bestPT  Live Help Calendar for information on how to join these sessions.

 

Watch our G-codes webinar (60 minutes long) with Dave Alben and Kathleen Casbarro: