Posts

Eldad De-Medonsa, PhD

Increase your clinic's profitability with EHR

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Physical therapy billing_convert_paper_to_digital-documentationYou can save valuable time and improve your physical therapy clinic’s profitability by switching from paper patient documentation to digital xDocs. Use of xDocs has been proven to boost overall physical therapy billing performance in our clients’ practices.

An xDoc is simply an intuitive digital form, not unlike your own paper forms, that is integrated into bestPT’s physical therapy billing system. It makes billing easier by being easily accessible and manageable. There is no magic here, xDocs are so easy to use that you document the each patient visit and bill it with a single click, on the spot. It’s that easy! Read more

Eldad De-Medonsa, PhD

Custom-Made EMR For Ease-of-Use and Compliance

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Physical Therapy Billing | Custom-Made EMR For Ease-of-Use and Compliance

The PDF can be automatically faxed with eFax from within the system to any selected number: hit the PDF button >> hit PRINT >> select eFax >> enter the fax number.

You can keep using your favorite physical therapy billing forms on bestPT’s ONC-certified system. No doubt it took you years to create the perfect physical therapy billing forms for your practice. They are easy to use and help communicate your unique physical therapy expertise to referring doctors or insurance companies.

Most physical therapy practice owners associate a transition to an ONC certified system with two painful changes. First, there is a change to their practice flow and secondly a transition to an entirely new form standard that requires painful training of staff on this new technology. In many cases, the transition cost and the lack of practice expertise reflected in the new forms are so high that physical therapy practice owners just stay with their current paper-based process, putting up with added costs, inefficiencies, and lack of compliance.

In light of the upcoming mandatory switch to EHR for all medical practices bestPT offers xDocs documentation technology, natively integrated with scheduling and billing. In short, you can choose your next step from one of the following options:

  • Use our compliant and ONC certified “out of the box” EHR
  • Pick and choose forms from a rich library of pre-built forms and have us customize it for your unique changes
  • Have us replicate your own paper form in xDocs, and turn it into an integral health record

xDocs offer multiple advantages:

  • Faster data entry processing because of automatically populated demographics
  • Easy access to EHR from any location at any time of your convenience
  • Instant sign off and billing

We offer this service absolutely free of charge. Optionally, you can also hire a compliance adviser who specializes in Physical Therapy practice management to review your forms and advise you on the optimal workflow. We recommend hiring Dave Alben of Genco for his familiarity with bestPT and xDocs.

Eldad De-Medonsa, PhD

Physical Therapy Billing | Easily locate patient medical records

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Physical Therapy Billing | Getting_Your_Medical_RecordsYour bestPT physical therapy billing software gives you complete access to and control of your xDocs from virtually anywhere within our platform so that you can easily update and all of your patients’ medical records. Each note is given a unique identification number upon creation. Its name depends on the record creation method, and there are two different ways you can find them in the system:

XMR Medical Records

Tracking: If you create a physical therapy note using XMR, this number is called the Medical Record Number (MR#). To see the Medical Record Numbers, go to the MR2 tab of the patient account.
Searching: You can also search by this number in the XMR Medical Records Report (Reports > Medical Records > XMR Medical Records).

Physical Therapy Billing | xmr

 

XDoc Medical Records

  1. Tracking: If you create a physical therapy note using XDocs, this number is called the Digest number. The Digest number will be included in all XDoc tabs.
  2. Searching: You can also search by this number in the XDoc Medical Records Report (Reports > Medical Records > XDoc Medical Records).

Physical Therapy Billing | updated xdoc

Eldad De-Medonsa, PhD

Physical Therapy Billing | Simplify patient data collection with EHR Kiosk

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Physical Therapy Billing | xDocsXDocs are now integrated with your bestPT physical therapy software as Kiosk login so that your patients can fill out their patient intake forms right at the time of check-in.  The xDoc will be saved in the patient’s account, eliminating the need for your Front Desk to compile the paperwork.

Interested in adding this feature? Open a ticket to your SPOC with the name of the template you want to add to your Kiosk login.

You can only add one XDoc template at a time. If you would like to merge your XDoc templates so that the patient can fill out all your necessary forms, please open a ticket to your SPOC.

 

Tom Jorno

Physical Therapy Software | EHR software boosts compliance

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Physical Therapy Billing | access_our_library_of_prebuilt_forms
Paper is used everywhere in healthcare, including at your physical therapy practice. From intake forms to basic tests, paper is used to document information and test results.  One common form that is used across the country is the Dynamic Gait Form that was adapted from Shumway-Cook & Woollacott Motor Control: Theory and Practical Applications, 1995.
This form is on average four pages long. If you use this one form 125 times a month you will use one ream of paper (500 sheets).  Once you have seen the patient and recorded your results you must then either a.) scan the document into your system and attach it to the patient file, or b.) re-enter the data into your  EMR and include it with the patient file.
At this point at least three people have had to handle this document.  One person needs to copy the document for mass use, a second person will need it during the treatment of the patient, and a third one to input the data into the system. While this seems to be a bit extreme and micromanaging the process of this one form, how many forms does your office use? How much time, excluding treatment, does this one form take to complete as a purely administrative task.
If the administrative task takes two minutes and you do this 125 times a month, you spend 250 minutes a month on this one form. That is over four hours a month for one person to copy and input just this one form.  What if you have ten forms that take about the same time to complete.  You would be paying one person a full week’s wage to just scan a form into a patient file!
What if the form was already in your EHR and automatically attached itself to the correct patient file?  What if the form auto-filled demographic information from the patient file as soon as you opened it?

With xDocs you can boost compliance

Physical Therapy Software | access_xdocs_from_schedulerThe image here is a direct screen shot of how xDocs looks in bestPT’s physical therapy software system. Patient demographics are automatically loaded into the form.  Notice the pull downs to complete the form.  The greatest part about the entire process is that only one person needs to touch the document: the provider!  Once the form is completed, the document is saved and automatically attached to the patient file! The form also calculates the results to minimize math errors and the time, while only seconds, to do the calculation manually.
As your physical therapy practice management solution bestPT strives to save you time and money. The introduction of xDocs allows you to save minutes, both in learning the form and in using the form. This additional feature will allow you to spend more time with your patients and building your practice.

Watch this video for brief overview on xDocs:

Eldad De-Medonsa, PhD

Physical Therapy Billing | Member Profile: Kathleen Pegues talks about EHR software at work

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Physical Therapy Billing client Kathleen PeguesKathleen Pegues, Occupational Therapist and CEO of Bit by Bit Therapeutic Riding Center, says “Because of our partnership with bestPT, Bit by Bit is now able to concentrate on patient care. More focus on growing our business; less focus on administration, billing and paperwork.”

A change to a new SOAP note system is often difficult because it requires the entire office to learn how to use the new system, including new forms, new menus, and a new workflow. The right SOAP notes system can actually save time and increase the accuracy of patient record documentation. The best approach is to select a system that is customized around the unique needs of your specialty. The critical clinical content should be already expressed in its template designs.  

That’s why Kathleen has recently implemented her PT/OT Evaluation form design and her Plan of Care notes in xDocs, a new tool that allows clinicians to create their own forms, instantly tied to their patient database. Now Bit by Bit is able to concentrate on their patients clinical success without having to worry about missing any information during their physical therapy billing process.

Eldad De-Medonsa, PhD

Physical Therapy Software | EHR software saves you time and money on documentation

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physical therapy software for documentation with xDocsBy Thomas Champine

Switching your physical therapy documentation from paperless to digital can save you time and money. The best part is that you can completely customize xDocs to match your existing paper documentation.

Introducing XDocs

XDocs is the result of a large and ongoing collaboration between you ( our clients) and bestPT to streamline our physical therapy software and practice management solution to be the most effective for you.

What is XDocs?

Simply put, XDocs is the digital version of the forms that you have in your office.  We have created a team whose primary goal is to convert your paper forms into usable digital files that are integrated with your bestPT system EHR. We now offer library of common, high customize-able forms that you can access through our network.

Saving Time and Money

  • Now that your forms are digital,  you will no longer need to scan completed forms into your system to be part of the patients medical record
  • Having large quantities of paper in your office or stacks of forms is no longer needed as the forms are stored on your computer
  • No more money or time spent copying blank forms to be used in your office
  • Shredding paper documents will become a thing of the past
I know that there are many, many more benefits of going paperless, too many for me to list on my own.  What do you think are the greatest benefits of going paperless in this way?
The introduction of XDocs allows your physical therapy practice to efficiently move into a completely paperless environment with a minimal learning curve.  Open a ticket to your SPOC to see what XDocs we have available and to schedule time with the XDocs team to get your physical therapy practice started!